Privacy Policy

Website: https://viprahrsolutions.in
Contact email: viprahrsolutions@gmail.com
Version: 1.0 — Draft for approval
Effective date: To be inserted before publication

1. Introduction

Vipra HR Solutions respects the privacy of employers, candidates and other individuals who contact us through our website. This Privacy Policy explains what information we collect, why we collect it, how we use and protect it, and when it may be shared with service providers or other relevant parties.

Information submitted through our website will be used for the purpose for which it was provided and related activities necessary to fulfil that purpose. We will not use it for unrelated business activities, unrelated marketing or the sale of personal information.

2. Information We Collect

We collect information individuals voluntarily provide through website forms.

A. General Employer Enquiry

• Company or organisation name.
• Contact person's name and designation.
• Business email address and mobile number.
• Service of interest.
• Message or enquiry details.

B. Detailed Workforce Requirement

• Company and contact details.
• Industry and services required.
• Job roles, skills and workforce profiles.
• Approximate headcount and work locations.
• Employment or engagement type.
• Expected start date and duration, where relevant.
• Qualifications, experience and additional requirements provided by the employer.

C. Candidate Registration and Detailed Enquiry

• Full name, mobile number, email address and current location.
• Educational qualifications and specialisation.
• Work experience and employment status.
• Current or most recent job title.
• Skills and professional summary.
• Preferred roles, employment types and locations.
• Relocation preference, expected salary or stipend and availability.
• Optional LinkedIn profile.
• Relevant declarations and privacy consent records.

The initial candidate form does not include a CV upload facility. Candidates may share a CV separately by email when appropriate. Please do not submit passwords, financial account credentials or unrelated sensitive information through website forms.

3. How We Use Information

Employer information is used to respond to service enquiries, understand and assess workforce requirements, discuss suitable staffing or workforce development services, and coordinate relevant follow-up discussions and potential engagements.

Candidate information is used to understand qualifications, experience, skills and employment preferences; assess suitability for relevant opportunities; contact candidates about appropriate recruitment, staffing, apprenticeship or WILP opportunities; and coordinate relevant selection, onboarding or programme-related activities.

Limited technical information may be processed where necessary to deliver form submissions, prevent spam or misuse, maintain website security and comply with applicable legal obligations. Information will not be used for unrelated commercial purposes or unrelated promotional campaigns.

4. Sharing of Information

Vipra HR Solutions does not sell personal information. Information may be accessed by authorised personnel who need it to respond to an enquiry or provide the relevant service.

Service providers: The initial website is planned to use GitHub Pages for hosting, Web3Forms for form processing and Gmail for receiving enquiry notifications. These providers and their relevant infrastructure or security service providers may process information as necessary to provide their services. Their terms, security arrangements and data-handling practices must be reviewed before live forms are enabled.

Employers and programme partners: Candidate information may be shared with an employer, educational institution or programme partner when relevant to a suitable opportunity or programme and where appropriately authorised and lawful. Consent will be obtained where required. Employer information will not be disclosed to unrelated parties for their own marketing.

Information may also be disclosed where required by applicable law or a lawful direction from a competent authority.

5. Form Processing and Email Delivery

Website form submissions are intended to be delivered to viprahrsolutions@gmail.com. Web3Forms is the preferred form-processing service for the initial website, subject to final review and configuration. The current service terms, data-retention settings and configuration must be checked before launch. The final website will use available security and spam-prevention features. Information is not processed exclusively by Vipra where external service providers are involved.

6. Data Retention

Vipra HR Solutions will retain enquiry and candidate information only for as long as reasonably necessary to fulfil the stated purpose, manage relevant recruitment or programme activities, maintain appropriate business records or meet applicable legal obligations. An internal retention and deletion schedule must be established before launch. When information is no longer required, it will be deleted or anonymised where appropriate, subject to applicable legal requirements and legitimate recordkeeping needs. External service providers may apply separate retention periods.

7. Data Security

We will take reasonable measures to protect information against unauthorised access, disclosure, alteration, loss or misuse. Measures may include secure website connections, appropriate account security, restricted access to enquiry emails, spam protection and periodic review of access permissions. No online system can guarantee absolute security. Security incidents will be addressed in accordance with applicable requirements.

8. Cookies and Tracking Technologies

The initial website is not planned to use advertising cookies, newsletter tracking or unrelated marketing trackers. Any analytics, cookies or additional tracking technologies introduced later will be reviewed before implementation. Relevant privacy notices and consent mechanisms will be provided where required by applicable law. External service providers may process technical information necessary to operate, secure or deliver their services.

9. External Websites

Our website may contain links to employers, educational institutions, programme partners or other external websites. Those websites operate under their own privacy policies. Vipra HR Solutions does not control their data-handling practices. Individuals should review the relevant policy before submitting information to an external website.

10. Privacy Requests and Concerns

Individuals may contact Vipra HR Solutions to raise a privacy concern or request access to, correction of, or deletion of their information, where applicable. We will assess and respond to requests in accordance with applicable law. Certain information may need to be retained where a legal obligation or other lawful requirement applies.

Privacy contact: viprahrsolutions@gmail.com

11. Changes to This Policy

We may update this Privacy Policy when our website, services, data-handling arrangements or applicable legal requirements change. The published version will display its effective date. Material changes will be communicated where required by applicable law.

12. Contact Us

Vipra HR Solutions
Email: viprahrsolutions@gmail.com
Website: https://viprahrsolutions.in